By turning on the e-mail notifications option the user can get feedback about his/her activity (bulk upload and individual registration as well) from the sender's address.

Since CompReg version: 19.13.0-1907171250

Upon assigning a submission to a user, an e-mail is sent to inform the new assignee.

Before the e-mail settings configuration please visit the Users page and set up an e-mail address for the user(s) who are about to receive the notification after the actions.

E-mail templates are available for:

  1. Bulk upload reports: The following variables can be used in the template after attemptSummary:

    library: It is e.g LIBRARY_1, LIBRARY_2. This is an identifier for a bulk uploaded file. It can be seen in the Upload page and Submission page.
    startDate: Start date of the upload.
    endDate: End date of the upload.
    successCount: Number of successfully registered compounds.
    failedCount: Number of failed compounds.

    NOTE: Counts above may sometimes not indicate the correct number, because of asynchronous registrations. The bulk upload summary page will always show accurate counts.

    From version 20.8.0-2005111440 a new variable is available to be used in the bulk upload notification email template: ${attemptSummary.uploadId}.
    If you change ${attemptSummary.attemptId}) to (${attemptSummary.uploadId}) in the ' E-mail template for bulk upload report' there will be the id of the submission the e-mail notification:
    Registration attempt (id of the submission) finished.

    If you change ${attemptSummary.attemptId}) to (http:// ...server address.... /client/index.html#/summary/${attemptSummary.uploadId}) there will be a link to the submission in the e-mail notification:
    Registration attempt (link to the submission) finished.

  2. Individual registrations: The following variables can be used in the template:

    pcn: PCN - Parent Compound Number
    cn: CN - Compound Number
    lnbref: LnbRef -Acronym for (Electronic) Laboratory NoteBook (LNB) Reference
    lotid: A number representing the lot
    status: Submission status (e.g Invalid LnbRef)
    message: Message in case of failed registration. e.g LnbRef is not valid according to the regular expressions.
    userid: The user who initiated the registration
    creatorid: The submitter of the compound
    source: e.g Registrar
    created: Date when the registration was initiated
    submissiontype = e.g. AutoRegister, AdvancedRegister

  3. Submission assignments: The following variables can be used in the template:

    actor: Who did the assignment.
    assignedOn: When the assignment happened.
    submissionId: Link to the submission. e.g.baseUrl+/client/index.html#/submission?submissionId=66
    id: From version 20.8.0-2005111440 you can use this to create your own link to the submission. You can change this: ${submissionId} to this: http:// ...server link..../client/index.html#/submission?submissionId=${id} to get link to the submission.
    previousAssignee: Previous assignee.
    createdBy: Created by this user.
    createdOn: When the submission has been created.
    modifiedBy: Modified by this user.
    modifiedOn: When the submission was modified.

If the "Automatically assign failed submissions to submitter" switcher is turned ON on Administration/General settings page the system will not send e-mail about the auto-assignment to the submitter.


E-mail settings - E-mail notifications

The correct settings of the SMTP server are essentials for the e-mail forwarding, but in order to be able to verify the settings, you must always save the changes first.


E-mail settings - SMTP Server Settings

The user may also be notified about the long-standing submissions based on the parameters set.

Abandoned Submission


Abandoned submissions